Privacy Policy

Last Updated: 10/25/2025

EMR Guides (“we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and share information when you visit EMRGuides.com (the “Website”).

Information We Collect

Information You Provide to Us

When you submit a quote request through our Website, you provide information such as:

• Name and contact information (email, phone number)
• Practice name and location (zip code, address)
• Medical specialty
• Number of providers
• Software needs and preferences

This information is collected by our vendor matching partners and shared with qualified EMR and medical billing software vendors who can provide quotes.

Information Collected Automatically

When you visit our Website, we automatically collect:

• Log Data: IP address, browser type, operating system, pages visited, time spent on pages, and referring website
• Cookies and Tracking Technologies: We use cookies and similar technologies to track website usage and improve your experience

How We Use Your Information

We use the information we collect to:

• Connect you with EMR and medical billing software vendors
• Respond to your inquiries and provide customer support
• Improve our Website content and user experience
• Analyze website traffic and user behavior
• Send you relevant information about EMR and medical billing software (if you opt in)

How We Share Your Information

With Vendors

When you submit a quote request, your information is shared with our vendor matching partners and qualified EMR/medical billing software vendors so they can provide you with quotes and information about their services.

With Service Providers

We may share your information with third-party service providers who help us operate our Website, such as:

• Website hosting providers
• Analytics services (e.g., Google Analytics)
• Email service providers

For Legal Reasons

We may disclose your information if required by law or to:

• Comply with legal processes or government requests
• Protect our rights, property, or safety
• Prevent fraud or illegal activity

Business Transfers

If EMR Guides is involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

Cookies and Tracking Technologies

What Are Cookies?

Cookies are small data files stored on your device that help us remember your preferences and understand how you use our Website.

Types of Cookies We Use

• Essential Cookies: Necessary for the Website to function properly
• Analytics Cookies: Help us understand how visitors use our Website (e.g., Google Analytics)
• Marketing Cookies: Track your activity to deliver relevant advertisements

Your Cookie Choices

Most browsers allow you to control cookies through their settings. You can choose to block or delete cookies, but this may affect your ability to use certain features of our Website.

Third-Party Links

Our Website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.

Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information, including:

• Access: Request a copy of the personal information we have about you
• Correction: Request that we correct inaccurate information
• Deletion: Request that we delete your personal information
• Opt-Out: Unsubscribe from marketing communications

To exercise these rights, please contact us using the information below.

Do Not Track

Our Website does not currently respond to “Do Not Track” signals from browsers.

California Residents

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA). Please contact us to exercise these rights.

Data Security

We use reasonable security measures to protect your information from unauthorized access, disclosure, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Children’s Privacy

Our Website is not intended for children under 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will delete it promptly.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last Updated” date. Your continued use of the Website after changes are posted means you accept the updated policy.

Contact Us

If you have questions about this Privacy Policy or how we handle your information, please contact us at:

EMR Guides
Email: [email protected]